Slow-moving businesses and government offices may not accept reports over email, forcing organisations to fax them in. If you are made to send a fax, you can do it from your computer for free.
How Fax Machines Work
Fax machines are connected to the familiar old telephone lines. When you employ a standard fax machine, that fax machine designates a phone call to the specified number. The fax machine at the destination number responds, and the document is sent over a telephone call.
This process was developed before the Internet and seemed laughably archaic at this point. To perform fax, a person may type up a document, print it out, and scan it into the fax machine, which sends it over the phone line. The person receiving the fax may scan the faxed document and convert it back into a digital file. They’ve come full circle — the paper was transferred from one computer to another computer with much extra work and dropped image quality.
Ideally, you’d be ready to offer a document via email or a more secure online method.
There’s no way to attach to a fax machine directly over the Internet, as the fax machine is only connected to the telephone. To make fax online, we’ll need some gateway that allows documents via the Internet and transmits the document to a fax machine. That’s where the following services come in. Provide them a document, and they’ll do the bothersome task of dialing up the fax machine and sending the document over the telephone line.
Fax With Computer
You could skip the following services, of course. Microsoft Windows even incorporates a Fax and Scan application that enables to send off faxes. The catch is that you’d need a computer connected to the phone line — yes, this means that you’d require a dial-up fax modem. You’d also require a landline telephone connection, and you’d tell people to stay off the phone when you’re transferring faxes, just like in the early dial-up Internet days. You could compensate for a dedicated fax telephone line if you were faxing a lot — this might even be necessary if you. It isn’t ideal. Sure, if you need to spend quite a few faxes, go forward and purchase a fax machine or modem and pin it up to a landline. But you probably don’t require to send and receive faxes this often — you want to send the occasional fax whenever you bump into an organization that’s held in the past.
Scan the Document or Use Existing Digital File
The basic rule is simple. First, you’ll scan the document you need to fax, just as if you were going to transfer that document over email. If you don’t have a scanner, you may desire to try scanning it with your smartphone. If the document is a file on your computer, congratulations — you don’t have to review anything.
With the document in digital form, you can communicate it and a service that will do the annoying fax work for you.
Send Faxes Online, Free
There are many online fax services out there that it’s hard to decide which one to choose. The first thing to contemplate is what sort of a user you are, how frequently you’ll be faxing, and what highlights you need.
Power User: Ring Central Fax
Suppose you will be sending sensitive faxes all the time, or you work for a company, and you’re trying to choose a service. In that case, RingCentral Fax, which Cisco and AT&T partially own, is probably the best choice for your needs, especially since they have many great security features and support for various users with separate fax lines.
It has all the characteristics you can create, include integrations with Outlook, Dropbox, Google Drive, Box, and you can even get a toll-free number. It also has many security features that would be beneficial for businesses or people transmitting secure information.
Of course, if you want to send a few faxes, you can sign up for one of their cheap plans… and then cancel after a month or two.
If you require to transfer the occasional fax, we recommend signing up for a free trial of MyFax, which will let you send up to 100 pages, more pages per month than people have to fax per year. If you do require to fax frequently, you can enhance to a regular plan.
If you do require to receive faxes, you’ll have to sign up for a paid variant. The service will need to install a dedicated phone number for your fax line, which costs money. RingCentral, MyFax, and various other services will do this if you pay.